This makes it easy for others to schedule meetings with me without giving away personal information or calendar details. TIP: I put my Free Busy info at which just redirects to the Office site. By default this means to, but it can mean elsewhere. Sharing in Outlook language means to Share your Calendar internally to your company's Exchange Server, while Publishing means to send your Calendar out to the Internet. In Outlook, there's two kinds of Calendar "sharing." There's Sharing and Publishing, in fact. Just knowing that the standard exists is empowering, because now you know what to look for. Preferably that'll be using a format like iCalendar (RFC 2445). You want to make sure you can get your data in and out of your chosen store. However, the most important philosophical point to get from this section is that whatever service you are using, make sure you pick one that allows you to have control over your data and how it's published. Also, it's nice to see Microsoft Products working with non-Microsoft Products using Open Standards.
That's useful because they are both very common, and the combination is common. I'm using Outlook and The Wife is using Google Calendar, so this post uses those two products as an example. When I accept them, they'll show up in both places. She can send me Meeting Invites to either account. My Outlook is my work email address, and I also have my personal email. Each of us can see each other's calendars as she subscribes to that calendar. I sync portions* of my calendar with a web calendar. I talked about it in Podcast 58 on Synchronizing Your Internet Calendars. Here's what works for us and how we set it up. This took all of 10 minutes to do, I'm just being extra detailed for those who like their instructions along with pictures, clear steps and a little philosophy and history. Why manage one's calendar with attention and detail at work, the use a Post-It Note or a Dry Erase board at home? Each to his or her own, to be sure, but ultimately find a system that works for you.ĭon't give me the standard "Wow, that's a lot of work to set this up" comments. I was surprised they thought it was a big deal that we might manage our lives and appointments the same way a business runs their meetings. "How did you get your wife to send you Outlook Invites?" they said. Recently while talking to a friend I said something like "Oh, yes, my wife send me a meeting request for that." My friend was shocked.
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